this post was submitted on 18 Oct 2023

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Looking for some Google Workspace alternatives (lemmy.world)

submitted 11 months ago by ad_on_is@lemmy.world to c/selfhosted@lemmy.world

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After my private Gmail was leaked somewhere, I've started to receive an enormous amount of spam that came through into my inbox, which made me switch to Proton and a self-hosted SimpleLogin setup.

So I decided, I might as well dirch Google entirely, for private and work-related stuff.

While Proton already covers Mail and Calendar, I'm in search of alternatives for the following services to replace.

Meet: I like the idea of starting a quick meeting by simply sending a link to a customer, who can join instantly. What would be an equivalent software to do that? I tried Mattermost, but it seems more like a Slack alternative, with invites, etc. and is overkill for my case. Revolt chat looks like a Discord alternative.
Drive: In short, If possible, I'd prefer one consolidated place to access and edit files. Docs, Excel, PDFs, pictures, videos, etc... Is Nextcloud really the only option here, with the corresponding plugins for onlyoffice and memories (photos)? I tried running thst on an intel nuc, and it's slow as hell.

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[–] Father_Redbeard@lemmy.ml 8 points 11 months ago (3 children)

I've talked mad shit about Nextcloud repeatedly. That said, I keep trying it. Almost compelled to make it work for me. This stubbornness lead me to NextcloudPi. And I don't know what they do to that image/build, but it works very well on my Pi 4 w/4GB. Then I tried it in a docker container on my main server and it ran like trash again. So, ymmv? Easy enough to stand it up for a test though.

I'm a huge fan of Seafile. It's the best Google drive/Dropbox replacement, imo. It does support Collabora or Open Office integration as well, but I can't get that to work. Take that as a sign of me still learning rather than a slight against the product. I will say though, their documentation needs work. It's quite a mess.

[–] ad_on_is@lemmy.world 3 points 11 months ago (1 children)

Yeah... NC is really bad. I like the idea of the project, but the stack they chose to write it in, PHP, is just not suitable for such tasks

[–] fluckx@lemmy.world 8 points 11 months ago (1 children)

I think nextcloud suffers more from carrying along legacy code rather than blaming it on php. There's tons of stuff written in php that performs well.

It's definitely not the right tool for every job, but it's also not the wrong tool for every job. Which goes for most programming languages. I've seen it work fine on high traffic environments. It also carries a legacy reputation from php 5 and before. I haven't kept up with it much in the last few years though.

Which nextcloud tasks do you think php is unsuited for? (Genuine question)

[–] ad_on_is@lemmy.world 2 points 11 months ago (1 children)

I mentioned it in another topic regarding kbin, which is also written in PHP.

If you run a node/go/rust server and you hit the endpoint /hello which returns a simple "hello world", they will just return that. PHP however, has to initialize and execute the whole framework stuff, before returning a simple "hello world".

So there's definitely some overhead, which to some degree can be limited by using caching like redis, etc.

[–] fluckx@lemmy.world 2 points 11 months ago (5 children)

I can follow that. I think most applications that keep running ( like a go webserver) are more likely to cache certain information in memory, while in PHP you're more inclined to have a linear approach to the development. As in "this is all the things i need to bootstrap, fetch and get and run before I can answer the query".

As a result the fetching of certain information wouldn't be cached by default and over time that might start adding up. The base overhead of the framework should be minimal.

You ( nextcloud ) are also subject to whoever is writing plugins. Is nextcloud slow because it is slow, or because the 20 plugins people install aren't doing any caching and a single page load is running 50 queries? This would be unrelated to NC, but I have no idea if there's any plugin validation done.

Then again, I could be talking completely out of my ass. I haven't done much with NC except install it on my RPI4 and be a bit discontent with its performance. At the same time the browser experience on the RPI was also a bit disappointing so I never went in depth as to why it wasn't performing very well. I assumed it was too heavy for the PI. This was 4 years ago mind you.

My main experience with frameworks like Laravel and symfony is that they're pretty low overhead. But the overhead is there ( even if it is only 40ms ).

The main framework overhead would be negligible, but if you're dynamically building the menu on every request using db queries it'll quickly not become negligible

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[–] Petter1@lemm.ee 6 points 11 months ago (3 children)

In danger of stating the obvious, I would suggest nextcloud for google drive (and their office equivalent) replacement , since it is very well integrated in most operating systems and there are many apps/add-ons for it. You can even integrate your web services into their web dashboard. I’m in the process of moving my iCloud stuff there.

[–] Haui@discuss.tchncs.de 2 points 11 months ago (2 children)

I‘m also migrating from iCloud (to NC among other things) and its been slow to say the least. Things I struggle with:

setting up photo alternative with face recognition (recognition app is okayish but not as strong as I‘d like)
getting whatsapp to somehow backup outside of iCloud
getting my passwords out of iCloud (you need a mac for that) into vaultwarden
NC being quite slow now that a couple apps and mid 5 digits of photos are in there, will try memcache soonish

For those who don’t know NC, these things are 1/10 of the stuff that NC is actually good at imo.

How is your experience so far?

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[–] TCB13@lemmy.world 2 points 11 months ago (1 children)

NextCloud 😂 😂 https://lemmy.world/comment/346174

Well to be fair it might be as reliable as iCloud...

[–] Petter1@lemm.ee 2 points 11 months ago (1 children)

So your complaints are mostly about the mail app? Because I have not tried that yet, mail is something I have not yet moved away from iCloud.. I think, we are not at 1 Tb data in NC yet, will remember what you said when we reach that and everything is on fire 😅 What do you use for working simultaneously on the same file at the same time, if may ask, I’m interested in learning more about NC alternatives.

[–] TCB13@lemmy.world 4 points 11 months ago

So your complaints are mostly about the mail app? Because I have not tried that yet,

No, their UI is horribly slow and if you just open your browser console you'll see it spitting errors unlike anything else you've ever seen.

What do you use for working simultaneously on the same file at the same time, if may ask, I’m interested in learning more about NC alternatives.

FileBrowser with the OnlyOffice server, gets the job done without much fuzz. Official integration is coming but there's a fork by the same guy with the PR open that works just fine. js.wiki and/or getoutline.com might work for some situations.

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[–] mp3@lemmy.ca 5 points 11 months ago (1 children)

Meet -> Jitsi

For Drive, do you need the editor to be web-based? If not, you could just enable SSH access and access it through SFTP using keyfile authentication.

[–] ad_on_is@lemmy.world 1 points 11 months ago* (last edited 11 months ago) (1 children)

Thx... will have a look into jitsi. I thought it was just a webrtc server that other services can connect to via plugins.

A web based editor is a necessity, so I can acces files from anywhere, which I also do sometimes.

[–] mp3@lemmy.ca 1 points 11 months ago* (last edited 11 months ago) (1 children)

Which file formats do you mainly use? You can likely open them on mobile or desktop as long as you have a viewer for the filetypes without requiring a web-based viewer/editor, which would reduce the strain on the server as well.

It also makes the server setup way simpler, as it just deal with hosting and serving files, and the data processing / rendering is all done locally.

Easier to do backups too.

[–] ad_on_is@lemmy.world 1 points 11 months ago (2 children)

As of right now, I mainly store PDFs and docs/sheets on drive, which I frequently access via desktop (browswe) or mobile. So these two are a necessity.

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[–] Decronym@lemmy.decronym.xyz 3 points 11 months ago* (last edited 10 months ago)

Acronyms, initialisms, abbreviations, contractions, and other phrases which expand to something larger, that I've seen in this thread:

Fewer Letters	More Letters
HTTP	Hypertext Transfer Protocol, the Web
NAS	Network-Attached Storage
RPi	Raspberry Pi brand of SBC
SBC	Single-Board Computer
SSD	Solid State Drive mass storage
SSH	Secure Shell for remote terminal access

5 acronyms in this thread; the most compressed thread commented on today has 6 acronyms.

[Thread #226 for this sub, first seen 19th Oct 2023, 18:25] [FAQ] [Full list] [Contact] [Source code]

[–] spudwart@spudwart.com 2 points 11 months ago (3 children)

Okay, I'm genuinely confused about the NextCloud hate.

I've been using it for a month, and It's literally had 0 issues.

Nothing about it seems unstable or slow. I'm 99% certain if you're having issues with nextcloud, it's a hardware issue.

[–] ad_on_is@lemmy.world 1 points 11 months ago

Depends what you're running it on. If you're running it on an 8c/16t 64gb system, you're probably fine.

[–] zorflieg@lemmy.world 1 points 11 months ago

It gets hate for the number of users over the years who run a seemingly innocuous update and it suddenly nerfs their server and they have to roll back and wait and ponder why it happened meanwhile being stuck without updates until they figure out why. I left because of it but I'm told it doesn't happen anywhere near as often as it once did.

[–] PlutoniumAcid@lemmy.world 1 points 10 months ago (1 children)

I run a home server and a NAS and I have been trying to get Nextcloud running for years, lately having some success using Docker. Sure it works, but slow as molasses. That is immensely frustrating.

[–] itmike@fikaverse.club 1 points 10 months ago

@PlutoniumAcid @spudwart Did you configure memcache and nextclouds scheduled maintenance job, both are very much needed for nextcloud to work good.

[–] Cyberflunk@lemmy.world 1 points 11 months ago

https://alternativeto.net/software/bigbluebutton/?license=opensource https://alternativeto.net/software/nextcloud/

Alternative too has great suggestions to get started.

I'm a bigbluebutton fan, a friend of mine uses whereby and it works great, with absolutely no registration needed. https://alternativeto.net/software/appear-in/about/

Next cloud/own cloud is great

I've migrated to tutanota for email/calendar. I miss Google calendar though.

[–] zorflieg@lemmy.world 1 points 11 months ago (1 children)

Fastmail.com is excellent if you are considering Protonmail. Excellent performance, has a drive function and it sits somewhere between Google and proton in the privacy department.

[–] ad_on_is@lemmy.world 1 points 11 months ago (1 children)

I've already switched to protonmail. And tried skiff before that, which I didn't like that much.

I might give fastmail a try. Thx

[–] ad_on_is@lemmy.world 1 points 11 months ago

Actually.. I think I like fastmail

[–] hedders@fedia.io 1 points 11 months ago (1 children)

It involves spending money, but I wonder whether a Synology NAS might suit you rather well? Synology Drive, Synology Photos et al make a pretty respectable replacement for the Googles.

[–] ad_on_is@lemmy.world 1 points 11 months ago (1 children)

I have considered NAS, but I always saw it as something for those who have lots of large files to store, like pictures, movies, shows, system backups etc. which I simply don't utilize right now.

[–] gladoz@reddthat.com 2 points 11 months ago (2 children)

It can be whatever you want, if you want it only for documents the disks don't need to be to large, it can even be NAS SSDs (depending your backup model), but considering the office apps requirement I also think synology is a good option.

[–] ad_on_is@lemmy.world 2 points 10 months ago

Just came across xpenology and surprisingly I managed to set it up without a hassle. I think this is my final solution I'll be going with.

The thing that amazed me the most. I could import my GoogleDrive files and it converted them so they work in synology office... Mindblowing!

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[–] BCsven@lemmy.ca 1 points 11 months ago (2 children)

If your "meeting" requirement is just viewing a screen then Rustdesk is super easy. if you want video and audio Webex Teams is great, or jitsi if you want to stay away from cisco.

[–] ad_on_is@lemmy.world 3 points 11 months ago (1 children)

Yes.. I want to stay away from webex, msteams, etc. as much as possible

Not because of the big-corp, but because the software is just a bloated crap.

[–] JustEnoughDucks@feddit.nl 3 points 11 months ago* (last edited 11 months ago)

Then what you can do for meetings is set up a matrix instance with jitsI integration.

Element and fluffychat apps have direct messageing and chatroom like slack with calling and conference call integration from jitsi. You can essentially have your own MSTeams.

You can email links to external clients that they can just run in the browser also.

It also has screensharing.

If you don't want to self-host, you can also just pay monthly to element and they will host it. That seems pretty easy if you are looking for reliability.

[–] BCsven@lemmy.ca 2 points 11 months ago

Webex Teams Free

Features

Meeting length limit: Up to 40 min
Meeting capacity: Up to 100
Breakout rooms
Video messaging by Vidcast
Meeting recording: Local Storage

[–] lemmyvore@feddit.nl 1 points 11 months ago

If you're not set on self-hosted give a try to mailbox.org, they have everything you described in one place.

[–] YurkshireLad@lemmy.ca 1 points 11 months ago (1 children)

Seafile might be able to replace Drive.

[–] ad_on_is@lemmy.world 2 points 11 months ago (3 children)

Yes, but don't they have a weird folder structure, where it's almost impossible to locate stuff outside of their apps?

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[–] TCB13@lemmy.world 1 points 11 months ago (1 children)

As you said, NextCloud is slow, it is also buggy https://lemmy.world/comment/346174. Better hardware won't make it better.

As for suggestions you should checkout FileBrowser as it is fast, reliable and easy to use. An OnlyOffice integration is coming.

To replace meet, https://jitsi.org/. They even have a browser based solution that allows you to create quick meets: https://meet.jit.si/

[–] ad_on_is@lemmy.world 2 points 11 months ago (1 children)

Filebrowser looks even nicer than cryptopad, and I think folders could probably be symlinked to immich, etc.

Will definitely keep an eye on it. Thx

[–] TCB13@lemmy.world 1 points 11 months ago* (last edited 11 months ago) (1 children)

I think folders could probably be symlinked to immich, etc.

Yes they can. I've been doing that for a long time. If you combine with Syncthing and Samba (for iOS) you also get a very nice cloud solution.

Isn't cryptopad web as well? lol

[–] ad_on_is@lemmy.world 1 points 11 months ago (1 children)

I don't know much about cryptpad. Someone just mentioned it, and I hoped it had an app as well.. lol

[–] TCB13@lemmy.world 1 points 11 months ago

They don't. Web only and considerable heavier and harder to get running than FileBrowser.

Can I use CryptPad on mobile? CryptPad is engineered to work as well as possible on small screens. Depending on your device performance it should be possible to use CryptPad on mobile. Work to make CryptPad more responsive was undertaken in 2020, if you notice areas that need improvement in this regard, please contact Support or submit an issue on Github.

https://docs.cryptpad.org/en/FAQ.html

[–] goddard_guryon@sopuli.xyz 1 points 11 months ago (1 children)

For Meet, I'd also suggest Jitsi. For Drive, I'd recommend giving cryptpad.fr a shot; that seems to be the closest to Drive's file editing capabilities.

[–] TCB13@lemmy.world 1 points 11 months ago

cryptpad.fr

That could be great if they dropped the encrypted act and/or actually provided OnlyOffice for Docs and Presentations, not only for spreadsheets. FileBrowser is way easier to deal with.

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