obligatory preface: we're 100%-user funded and everything you donate to us specifically goes to the website, or any outside labor we pay to do something for us.

because of the unique circumstances of this month i won't report an expected yearly expense like i did last time. that'll probably come next month, when our finances are closer to a useful baseline.

overall expenses this month: $566.98

this is a mighty looking expense, but only $371.98 of it is infrastructure (and even less of that is actually site hosting).

$312.54 for Digital Ocean hosting, which can be further subdivided into

$241.47 for hosting the site itself
$48.29 for backups
$11.87 for site snapshots
$10.91 for bandwidth overage (1091.10GB @ $0.01/GB)

$15.28 for Hive, an internal chat platform we're trying to set up (also being hosted on Digital Ocean, but distinct enough to break out from overall DO hosting)

$13.89 for hosting Hive
$1.39 for backups

~$39.16 for email functionality, which can be further subdivided into

$35/mo for Mailgun (handles outbound emails, so approval/denial/notifications emails; also lets us not get marked as spam)
~$4.16/mo ($50/yr, already paid in full) for Fastmail (handles all inbound emails)

$5/mo for 1TB of backup storage with BackBlaze (redundant backup system that's standalone from Digital Ocean)

the remaining $195 of this month's expenses have gone to paying @UrLogicFails@beehaw.org for his community icons. we do so at a rate of $5 per icon and he's done 39 of them for us (36 of which are live so far).

overall: we definitely think we're able to downsize infrastructure costs going forward. we're already investigating how best to do that (both in terms of host and overall cost)--there's no ETA for a few reasons, but this month should not be representative of many more subsequent months.

overall contributions this month: $3,870.44

we also have an incredible amount of support, so that really helps things as far as "being able to take time to get everything right". according to OpenCollective, we currently have approximately:

97 monthly contributions, totaling $549.58
9 yearly contributions, totaling $254.99
149 one-time donations, totaling $3,065.87

between monthly and yearly contributions, this means we are still more-or-less breaking even and sustainable overall with this month's costs. obviously, we would like to be substantially moreso though, through either lower costs, more donations, or a combination of both.

total end of month balance: $3,591.33

yes yes, this is already out of date by a bunch. expect it to be like that, i use UTC for our reports lol.

expense runway, assuming no further donations

assuming expenses like ours this month: we have about 6 months and 10 days of runway
assuming just expenses like our infrastructure this month: we have 10 and a half months of runway

if you'd like to make the runway longer (and reward us for even having this site up today after yesterday's complete fiasco), now is a good time to donate :)

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[–] PotentiallyAnApricot@beehaw.org 5 points 1 year ago

Truly appreciate you making this information public. I think it underscores the feeling of community and the idea that we’re all in this together, to see these numbers and be able to contribute to them. I’ve never used a site that includes its people in these discussions, and i have to say as a non techy person this budget is not as intimidating as I’d thought it would be. This feels….sustainable? Collective? And very positive. Thank you all who worked on this in any capacity.